Payment & Policies

To discuss fees for services, please contact me through the contact page or email me to set up a conversation.

Payment Policies:

Theory to Practice does not bill insurance providers directly and I do not accept payment through insurance companies.  If you wish Theory to Practice to provide an invoice (superbill) that your insurance may accept, please:

  • notify me for each needed superbill in advance

  • provide a DSM IV or ICD-10 accepted diagnosis from your pediatrician

  • supply any CPT codes that will be needed by your insurance to cover services provided by a developmental specialist and/or educator. I cannot accept codes related to occupational or speech therapy.

If you are pursuing insurance reimbursement, it is recommended that you contact your insurance prior to services to inquire about approved CPT codes.  Payments are dues at the time of service or within 30 days of receipt of invoice, regardless of insurance requests.

 

 

Timely Payments:

  • All services will be invoiced within 5 days of service provision.  Payment for services is expected within 14 days of the invoice and will be considered delinquent after 30 days. Delinquent bills will accrue a 5% charge every 30 days.  Ongoing services cannot be provided if you have an invoice(s) with delinquent charges over 30 days.

 

I am always available to discuss billing concerns/payment options.  If you have special circumstances or would like to consider a payment plan, please do not hesitate to speak with me

 

Cancellations and Missed Appointments: 

  • If you need to cancel an appointment, please notify me as early as possible, preferably 24 hours in advance. No shows, absences or cancellations without sufficient notice will be charged $50.00 at my discretion. This fee is non-reimbursable and cannot be included on your itemized invoice/superbill.  Each session requires preparation and set-up or possible drive time that cannot be regained for missed appointments without notice.  Services will not be pro-rated for arriving late or leaving early for a scheduled appointment.

 

I understand the unpredictable nature of working with busy families and young children and strive to be as accommodating as possible to schedule changes and cancellations.  If you need to modify your child’s schedule, or need to discontinue services for any length of time (vacations, illness, etc.) please speak directly with me to discuss options.